Seavongo Trust
Property Booking System
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Seavongo Trust
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Allocations
Booking Windows
Rates
Commercial
R1,800 / night
Absence Booking
R900 / night
Beneficiary Levy
R100 / person / night
Beneficiary
Commercial
Absence
Peak Period
My Bookings
Trust Settings
👥 Trustees & Beneficiaries
NameRoleEmail PINEmojiColour
⚠️ PIN changes take effect immediately after saving. Share new PINs individually with each user. Role changes affect navigation and permissions — trustees see Admin and Settings tabs.
⚖️ Beneficiary Status Management
Legal Notice — Trust Property Control Act 57 of 1988
Trustees may suspend Usage Rights for breach of the Manual but cannot extinguish a beneficiary's vested legal interest without a Trust Deed amendment and/or court order. Addition of new beneficiaries requires unanimous Trustee resolution and a qualifying legal circumstance (adoption, court order, or Founder direction). All actions are logged and must be supported by a formal written resolution.
📋 Beneficiary Event Log
No events recorded.
💰 Rates & Levies
Commercial Letting Rate
Section 6.3 — base rate Standard Period
R / night
Beneficiary Levy
Section 7.2 — R100 per person per night
R / person / night
Absence Booking Rate
Section 5.10 — auto-calculated as 50% of commercial
R / night
Monthly Body Corporate Levy
Section 7.2 — R3,000/month = R36,000 p.a.
R / month
📋 Booking Rules
Max Allocation per Beneficiary
Section 5.5 — currently 5 weeks (35 nights)
weeks
Minimum Booking Length
Section 5.6 — minimum 2 consecutive nights
nights
Maximum Booking Length
Section 5.6 — maximum 14 consecutive nights
nights
Min Gap Between Same-Beneficiary Bookings
Section 5.6 — minimum 7-day gap required
days
Absence Booking Advance Notice
Section 5.10 — 7 days minimum advance notice
days
🏠 Property Details
📋 Per the Trust Manual v7.0: Maximum occupancy applies to all bookings — beneficiary, absence, and commercial. Exceeding occupancy is a breach of house rules.
Changes are saved locally and to Cloudflare KV when deployed. Rate changes take effect on the next booking form opened.
Document Library
Trustee Dashboard
Levy & Rate Calculator
Beneficiary Levy
R100 per person per night · funds Property Cost Pool
Total Levy
R 0
Commercial & Absence Rate
R1,800/night commercial · R900/night absence
Total Due to Trust
R 0
Reports & Exports
📊
Bookings CSV
All bookings with dates, persons, charges
👥
Allocation Summary
Nights used per beneficiary this year
🖨
Print / Save PDF
Full booking register for the year
💰
Financial Summary
Revenue, levy income, cost analysis
📅
Peak Period Calendar
All peak dates for the year as CSV
🔗
Share App Link
Copy URL to send to beneficiaries
Add New Beneficiary
Addition requires unanimous Trustee resolution and a qualifying legal circumstance. This action is logged permanently and must be supported by formal documentation.
Legal Adoption Child legally adopted by a Current Beneficiary under the Child Care Act 38 of 2005. Adoption order required.
Court Order A Competent Court has directed the inclusion of this person as a beneficiary.
Founder Direction Written direction by the Founder (while alive and with legal capacity) to include this person.
Trust Deed Amendment The Trust Deed has been formally amended by resolution and Master of the High Court approval to include this person.
⚠️ Suspension removes this beneficiary's ability to make new bookings and log in to the system. It does not extinguish their legal beneficial interest in the Trust. Existing confirmed bookings should be reviewed separately.
Reinstatement restores full Usage Rights and app access to this beneficiary. Ensure all outstanding obligations (levies, damages) have been resolved before reinstating.
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